Accounting Services for IT Service Providers
From recurring contracts and hardware sales to cash flow and forecasting, we help IT service firms streamline their finances and scale with confidence.
Whether you’re managing managed service contracts, reselling hardware, or scaling a technical support team, your financials should keep up. But too often, IT companies struggle with visibility — juggling project billing, monthly service revenue, inventory, and vendor terms.
At Vistance Accounting, we work with IT service providers and MSPs to bring clarity to complex financials. We build accounting systems that track recurring revenue, capture hardware margins, and give business owners the confidence to plan ahead.
“We’re profitable on paper, but I never feel like we have enough cash.”
Sound familiar? If your revenue is growing but you’re still guessing when it comes to margins, expenses, or upcoming shortfalls, the issue usually starts with poor financial systems.
We help IT businesses clean up the books, separate revenue streams, manage vendor costs, and create cash flow models that actually match how your business operates.
Who We Work With
We work with IT service companies making $1M to $15M in revenue — often with a mix of recurring contracts, resale hardware, and project work.
If you’ve outgrown your bookkeeper, your margins are unclear, or you want cleaner reporting for growth and compliance, we can help.
What You Get with Our IT Accounting Services
We work with MSPs, VARs, break/fix providers, and IT consulting firms. You’ll get:
You’ll get:
- Accurate tracking of recurring revenue vs one-time sales.
- Margin visibility across services, licenses, and hardware.
- Vendor bill management and inventory accounting.
- Forecasting and budgeting tools for hiring and investment.
- Project-level profitability and labor cost tracking.
- R&D and SR&ED claim support for development efforts.
- HST, GST, and corporate tax compliance.
We ensure your financials reflect how you sell, support, and scale — so you can make confident, timely decisions.
Why IT Service Providers Trust Vistance
We understand the hybrid model most IT firms operate under — a blend of recurring MRR, one-off installs, and project revenue.
We separate and track your revenue properly.
Understand how much comes from recurring services, break/fix, and hardware and what each line is worth.
We improve cash flow visibility.
Know what’s coming in, what’s going out, and how license renewals or big hardware orders impact your runway.
We track hardware margins.
Accurately account for cost of goods sold (COGS), vendor terms, and bundled service contracts.
We support R&D and SR&ED.
If you’re building tools, internal systems, or automation, we’ll help track and capitalize development and support SR&ED claims.
We simplify compliance and filings.
Whether it’s monthly remittances or corporate tax season, we handle it so you can focus on your clients.
Let’s Talk
If you’re ready to upgrade your accounting from reactive to strategic, we’re here to help.
Frequently Asked Questions
Have more questions? Here are some frequently asked questions IT Service business owners ask us.
Do you work with MSPs and recurring revenue models?
Yes. We work with managed service providers and understand the importance of tracking MRR, renewals, and client retention.
Can you track hardware COGS and vendor terms?
Absolutely. We track margins, inventory, and accounts payable to give you a full financial picture.
Do you help with forecasting?
Yes. We help IT firms build accurate forecasts for revenue, hiring, and cash flow.
Do you offer R&D tracking and SR&ED support?
Yes. If you’re building internal tools, scripts, or platforms, we help you capitalize R&D and claim eligible subsidies.
Do you handle all tax compliance and filings?
Yes. We take care of your GST/HST, payroll remittances, and corporate tax returns.
