Accounting Services for Healthcare Clinics: Simplify Payroll, Billing, and Compliance
For clinic owners who need accurate books, simplified payroll, and stress-free compliance, without doing it all yourself.
Running a healthcare clinic means juggling patients, providers, staff, and administrative work. At Vistance Accounting, we provide specialized accounting services for medical, dental, and allied healthcare clinics. From managing payroll and reconciling insurance payments to tracking expenses and meeting CRA compliance, we take the financial load off your shoulders so you can focus on care, not cash flow.
What Are Accounting Services for Healthcare Clinics and Why They Matter
Healthcare clinics operate under complex billing, payroll, and compliance requirements. Between insurance payments, provider compensation models, and HST-exempt vs. taxable services, there’s more to manage than just income and expenses.
We go beyond basic bookkeeping with industry-specific expertise, giving you:
Clean, up-to-date financials
Provider-specific revenue tracking
Payroll and benefits for salaried and contracted staff
Insurance receivable reconciliation
Budgeting, forecasting, and compliance support
Who Typically Needs Healthcare Accounting Services
We work with a wide range of clinics and practitioners, including:
“We’re growing and I can’t manage finances and operations.”
We’ll set up structured financial systems and regular reporting.
“Reconciling insurance payments is a nightmare.”
We clean up your books and match payments to claims accurately.
“I don’t know if I’m actually making money.”
Our reporting shows profitability by provider or service type.
“Our payroll is getting more complicated.”
We handle salaried staff, split billings, benefits, and remittances.
“I want to expand, but I don’t know if we’re financially ready.”
We’ll build a forecast, track KPIs, and help you plan strategically.
What You Get with Our Healthcare Clinic Accounting Services
We tailor our services for medical, dental, and therapy clinics that want clarity, structure, and growth-ready systems. Our services include:
- Bookkeeping and reconciliations tailored to healthcare income and insurance cycles
- Payroll management, remittances, and benefits tracking
- Reconciliation of insurance payments and receivables
- HST/GST compliance and advisory (for mixed-tax clinics)
- Provider compensation models and reporting
- Monthly financial reports with clear, actionable insights
- Budgeting, forecasting, and expansion planning
- CRA audit preparation and year-end financials
Why Healthcare Clinics Trust Vistance
We understand the financial pressures and regulatory obligations clinic owners face—especially when time is limited and stakes are high. Here’s why our clients rely on us:
Healthcare-specific expertise
We work with clinics across medical, dental, and allied health fields..
Clear communication
No jargon—just accurate, easy-to-read reporting.
Proactive support
We don’t just react to issues—we help you plan ahead.
Hands-on attention
You’ll work with the same team, not a rotating cast of bookkeepers.
Grant and Subsidy Identification
Vistance identifies potential grant and subsidy opportunities for you, helping boost cash or smart investment opportunities that apply.
Let’s Talk
If your clinic is ready for more organized, accurate, and growth-ready accounting, Vistance is here to help. We’ll streamline your payroll, insurance tracking, and financial reporting so you can focus on running your practice with confidence.
Contractor Frequently Asked Questions
Have more questions? Here are some frequently asked questions contractors ask us.
What types of healthcare clinics do you work with?
We work with medical, dental, physiotherapy, chiropractic, and allied health clinics—both solo practitioners and multi-provider clinics. Our services are tailored to your structure and size.
Can you manage payroll for both employees and independent contractors?
Yes. We handle payroll for salaried employees, hourly staff, and independent contractors—including source deductions, T4s, T5s, and CRA remittances.
How do you help with insurance billing and reconciliation?
We track incoming payments from insurance providers, reconcile them against claims, and help identify any unpaid or delayed amounts—ensuring your receivables stay under control.
Are healthcare clinics required to charge HST?
It depends. Most core medical services are HST-exempt, but many clinics offer taxable services (e.g. cosmetic treatments, assessments, or supplements). We help you determine your HST obligations and file accordingly.
Can you provide financial reporting for each provider in my clinic?
Yes. We can break down revenue and expenses by provider or service line, so you can assess productivity, manage compensation, and make informed decisions.
