Accounting Services for Digital Marketing Agencies
From contractor payments to profit margins, we help agencies clean up their numbers and scale with control.
Running a digital agency is fast-paced. You’re managing deliverables, juggling client demands, working across time zones and trying to keep your team paid. But while your projects keep moving, your accounting may not be keeping up.
At Vistance Accounting, we work with growth-minded agency owners who are ready to stop winging their finances. Whether you’ve got a hybrid team of employees and contractors, multiple service lines, or unpredictable project timelines, we help bring structure and clarity to your financials, so you can lead with confidence.
“We’re growing, but I have no idea what’s actually profitable.”
This is the most common thing we hear from digital agency founders.
You’re booking work. Revenue is flowing in. But when you look at your bank balance, it doesn’t make sense. You’re unsure what’s profitable, how much you can pay yourself, or whether that next hire is actually affordable.
For agencies, messy accounting usually means:
- You’re unclear about the profit you are making with each client
- You’re unclear which product lines are generating the best margin
- You’re looking for the right balance between contractors and employees
- Tracking specific costs to each project is a challenge
- You’re not sure if add-on services should be in-house or outsourced
We help fix all of that, fast.
What Kind of Digital Marketing Agency Needs Our Accounting Services?
If you’re running a growing agency and the numbers are starting to feel too big, too fast, this is for you.
You might have a solid pipeline and a strong client roster, but behind the scenes, your books are patchy, your cash flow feels unpredictable, and you’re not sure if your pricing or team structure is actually profitable.
Most of the agencies we work with are past the start-up stage. They’re doing real revenue, often in the mid six to seven figures, and they’ve outgrown the freelancer-style bookkeeping setup. They have teams, contractors, multiple services, and want their finances to match the professionalism of their brand.
If you’re signing retainers, hiring help, or thinking about scale, this is the point where accounting moves from “nice to have” to “essential.” We help agency owners who want to take control, get strategic, and use their numbers as a decision-making tool, not just a tax-time obligation.
What You Get with Our Digital Marketing Agency Accounting Services
Working with Vistance means more than just handing off your books. You get a financial foundation that supports growth, clarity, and smarter decisions.
You’ll have access to reliable, timely reporting that reflects how your agency actually operates, from project work and monthly retainers to contractor-heavy expenses and margin tracking.
We don’t just reconcile transactions. We help you answer the bigger questions: How profitable is each service line? Can you afford that new hire? Are your rates covering your costs? How much can you safely reinvest?
With Vistance, you get clean financials, consistent reporting, strategic tax support, and a trusted partner who understands how agencies scale, and what it takes to stay profitable along the way.
Why Digital Marketing Agencies Trust Vistance
We don’t just manage your books, we help you run a more profitable, predictable, and scalable agency and our clients stay with us because we make their lives easier.
We understand how agencies work.
This includes project billing, retainers, hybrid teams, and complex revenue models.
We deliver on time.
Your books and financial reports are prepared consistently and without delay.
We speak your language.
We explain financial data clearly so you can take action, not get overwhelmed.
We help you make better decisions.
We give you clean numbers, trend analysis, and insight into your true performance.
We scale with you.
We support agencies from six figures to multi-million-dollar operations without needing to change firms.
We’re proactive, not reactive.
Risks and tax issues are flagged, and cash flow concerns identified before they become major problems.
We bring peace of mind.
You can lead your agency confidently without worrying about what’s happening behind the scenes.
Let’s Talk
Let’s start with a conversation. We’ll take a look at your current setup, talk through your goals, and show you what a smarter accounting system could look like for your agency.
DIGITAL MARKETING AGENCY
Frequently Asked Questions
Have more questions? Here are some frequently asked questions digital agencies ask us.
Do you work with agencies that use contractors instead of employees?
Yes. Many of our agency clients operate with a contractor-heavy model. We’ll help you track payments properly, ensure compliance, and set up clean reporting for your entire team structure. We work with medical, dental, physiotherapy, chiropractic, and allied health clinics – both solo practitioners and multi-provider clinics. Our services are tailored to your structure and size.
What if our books are a mess or behind?
No problem. We specialize in clean-up work and can bring your financials up to date quickly and accurately. We’ll get you back on track and build a system to stay there. Yes. We handle payroll for salaried employees, hourly staff, and independent contractors including source deductions, T4s, T5s, and CRA remittances.
Can you help us understand profitability by client or service?
Absolutely. One of our core focuses is helping agencies track margins across service lines, retainers, or even individual clients. You’ll know exactly what’s working and where to focus.
Do you offer tax services too?
Yes. We handle corporate tax filings, HST/GST remittances, payroll tax, and can also provide proactive tax planning to minimize surprises.
What size of agency do you typically work with?
We work best with agencies generating between $500K and $10M+ in annual revenue. Whether you’re building a lean boutique firm or scaling a multi-location team, we can support your growth.
