Accounting Services for Property Management Companies: Multi-Entity Reporting Made Simple
For property managers who need accurate financials, entity-level tracking, and stress-free compliance, all in one place.
Managing multiple properties isn’t just a logistical challenge. it’s a financial one. At Vistance Accounting, we offer accounting services tailored specifically for property management companies. Whether you manage residential buildings, commercial portfolios, or short-term rentals, we simplify complex reporting, streamline compliance, and help you stay on top of your financials with confidence.
What Are Accounting Services for Property Managers and Why They Matter
Property management accounting goes beyond basic bookkeeping. It involves multi-entity tracking, trust accounting, rental income reconciliation, maintenance cost allocations, budget-to-actual reporting, and clear financials by unit, building, or owner.
At Vistance, we act as your dedicated accounting team, delivering clean, reliable financials while helping you navigate rent roll complexity, vendor payments, and owner distributions, all in one streamlined system.
Who Typically Needs Property Management Accounting Services
Many property managers come to us because they’re frustrated by:
“I can’t see financials by building or unit.”
We implement multi-entity systems that allow you to view performance across properties.
“Owner payouts and trust accounts are a mess.”
We ensure clean trust accounting and accurate, timely owner statements.
“I’m manually reconciling hundreds of rent payments.”
We automate rent roll tracking and integrate with your property management software.
“I don’t have a clear picture of my cash flow.”
We build reports and forecasts that match the rhythm of your rent cycle and expenses.
“Audits or investor reporting slow us down every year.”
We prepare clean financial packages for stakeholders, lenders, or auditors—on demand.
What You Get with Our Property Management Accounting Services
- Clean-up and restructuring of books to reflect properties, buildings, and units
- Monthly reporting by property or entity, with profit and loss, balance sheet, and cash flow views
- Trust accounting and tenant deposit reconciliation
- Automated rent roll reporting
- Vendor payment tracking and cost allocation
- Owner draw calculations and statements
- Payroll and expense management for maintenance teams
- Strategic guidance for portfolio growth and financing
Whether you manage 5 or 50 properties, we tailor our services to scale with your portfolio.
Why Property Managers Trust Vistance
We know your financials don’t just serve your business, they serve your tenants, vendors, and property owners. At Vistance, we bring professionalism, clarity, and proactive strategy to every relationship:
Industry-specific knowledge
We understand trust accounting, real estate taxation, and owner relations.
Dedicated accounting team
You’ll work with the same professionals who understand your software, portfolio, and goals.
Actionable reporting
Financials are tailored to support operational decisions, not just compliance.
Always proactive
Whether you’re planning to expand or streamline, we’re already thinking ahead.
Let’s Talk
If your property management business is growing but your accounting system is stuck in manual mode, we can help. Book a free discovery call with our team to review your current setup, identify inefficiencies, and get the reporting clarity you’ve been missing.
Contractor Frequently Asked Questions
Have more questions? Here are some frequently asked questions contractors ask us.
What makes property management accounting different from regular small-business bookkeeping?
Property management accounting requires trust accounting, tenant-deposit tracking, and multi-entity reporting (building, unit, owner) that standard bookkeeping doesn’t cover.
Can Vistance integrate with my property management software?
Yes. We regularly connect tools like Buildium, AppFolio, and PropertyWare to automate rent roll imports, expense coding, and owner statement delivery.
How do you handle trust and tenant security-deposit reconciliations?
We maintain separate trust ledgers, reconcile them monthly, and produce audit-ready reports that satisfy provincial regulations and owner requirements.
Will I still control vendor payments and owner draws?
Absolutely. You approve payables and draw schedules; we prepare the calculations, ensure cash is available, and handle the bookkeeping entries.
I’m expanding my portfolio—can you scale with me?
Yes. Whether you manage five doors or 500, our multi-entity framework scales effortlessly, adding new properties without disrupting your reporting.
